Officer Job Descriptions

Officer Job Descriptions

Subject to updates during the Policy and Procedure Review Process


Term of Office: Three-year term (One year, followed 1 year as President and then followed by 1 year as Immediate Past President)

Major Duties and Responsibilities:

  1. Serves as a member of the Executive Board, the Executive Committee of the Board, the Human Resources Committee and the Finance Committee.
  2. Shall become acquainted with all duties of President and other officers, councils and committees.
  3. Performs functions of office in absence of the President.
  4. Serves as Chair of the Annual Conference Program Planning Committee.
  5. Assumes responsibility for Alliances and other committees and task forces as assigned by the President.
  6. Serves as an ex-officio member of all committees and councils.
  7. Report to the EB on Leadership Institute proceedings, if held.
  8. Attends Academy Leadership Training, if hasn’t attended in the past, if held, and attends the ACADEMY President-Elect training, if held.
  9. Attends Academy Advocacy Summit in Washington, DC and California Academy’s Public Policy Workshop – CA in Sacramento.
  10. Updates the President-Elect section of the Procedure Manual, as scheduled.
  11. Submits an annual end-of-the year report of President-Elect’s activities and accomplishments of assigned Goals/Objectives of the CA Academy Operational Plan, as well as future recommendations, by June 15th to the President.
  12. Actively seeks, develops, and pursues at least two potential CA Academy candidates for this position while serving in this capacity.

Committees Reporting to President-Elect:

Annual Conference Program Planning Committee

Vice President, Communications

Term of Office: Two-year term. Assumes office in odd numbered years and/or when position is vacant. Maximum 2 terms.

Major Duties and Responsibilities:

  1. Facilitates the advancement of communication through the Communications Council.
  2. Reviews and approves CA Academy EB and Communications Council Minutes.
  3. Serves as a member of Strategic Planning Team.
  4. Coordinate’s development of Action plans for Council’s assigned goals and objectives.
  5. Represents the Council at assigned meeting
    a. Acts as liaiison between the Council and Executive Board; attends Executive Board meetings. Assumes responsibility for administration and operation of the Council.
    b. Coordinates Council meeting arrangements for various events and meetings with the Executive Board and the California Academy Executive Director.
    c. Prepares Council meeting agenda and emails with informative materials to all Council members at least two working days prior to meetings. Presides at all meetings of the Communication Council.
    d. Appoints ad hoc committees and task forces and designates chairmen, as needed.
    e. Review’s activities and reports of ad hoc committees and task forces with chairmen prior to Council meetings.
    f. Reports all actions of meetings to Executive Board.
    g. Oversees action plans of Council to accomplish the assigned council goals and objectives of the California Academy Strategic Plan.
    h. Prepares Council budget and submits to California Academy Secretary/Treasurer.
    Monitors Council adherence to established budget.
  6. Oversees and maintains strong communication with all committee chairs reporting to the VPCC; monitors and evaluates committee chair activities, approves committee expenditures.
  7. Supports all efforts to measure and monitor, inclusion, diversity, equity, and access throughout CA Academy and specifically all communications.
  8. Collaboratively develops new programs and practices that effectively increase diversity, and provides support to communications council to achieve inclusion, diversity, equity, and access.
  9. Serves to replace council members when vacant.
  10. Updates Council section of the Policy and Procedure, as needed.
  11. Maintains strong communication with Executive Board Members, Council Members, and Foundation Communications Director.
  12. Submits an annual end-of year report of the Council’s activities and accomplishments of assigned Goals/Objectives.
  13. Recruits’ volunteers for the council positions as needed.
  14. Actively seeks, develops, and mentors at least two potential candidates for the position while serving in this capacity.
  15. Oversee website content and updates as needed.
    Communication Council Committees Reporting to the VP:
    ● Website Review Committee
    ● Social Media Committee
Vice President, Education

Term of Office: Two-year term. Assumes office in June of odd numbered years.
Can be re-elected for a maximum of 2 consecutive terms.

  1. Actively serves as a voting member of the Executive Board:
    1. Attends all meetings.
    2. Reviews and approves EB and Education Council minutes.
    3. Reports all actions of Council meetings to the Executive Board.
  2. Manages and directs Education Council activities.
    1. Develops, implements and completes action plans and initiatives identified/assigned through the operational plan.
    2. Responsible for administration and operation of the Education Council and all education-related task forces.
    3. Responds to any emails pertaining to education programs, ACEND- or CDR-related questions.
    4. Coordinates with support staff, the Academy President-Elect and the Annual Meeting planning committee:
    5. Coordinates the student-track (education) and Student Reception at the annual conference.
    6. Provides Council meeting agenda, agenda items, and emails with informative materials to all Council members in a timely manner. Presides at all meetings.
    7. Reviews and approves the annual budget for Education Council. Monitors adherence to established budget with the California Academy Executive Director.
    8. Coordinates Council meeting arrangements for all meetings including Leadership Institute, Interim Meeting Conference Calls and Annual Conference with Executive Director.
    9. Secures Speaker Lounge management and supports presiders and speakers during the annual meeting, with help of student volunteers.
      1. Organizes and supports dietetic program student volunteers for annual meeting, including the training of student volunteers to host meeting rooms.
    10. Provides website updates as needed.
    11. Submits an annual end-of-the-year report of Council’s activities and accomplishments of assigned Goals/Objectives, as well as future recommendations, by June 15th to the President.
  3. Serves as liaison to all operating councils of California Academy.
  4. Serves as a liaison between the California Academy and the educational institutions within California to help disseminate important California Academy activities to the Directors of accredited programs in these institutions.
  5. Actively seek, develop, and mentor at least two potential California Academy candidates for this position while serving in this capacity.


Committees Reporting to Vice-President, Education:

Annual Conference Planning Committee (recruit speakers for “Student Track”)

Annual Conference Presiders, Speakers, and Volunteers

Vice President, Inclusion, Diversity, Equity, & Access (I.D.E.A.)

Term of Office: Two-year term. Assumes office in June of odd numbered years.
Can be re-elected for a maximum of 2 consecutive terms.

    • Facilitates the advancement and promotion of inclusion, diversity, equity, and access into all California Academy activities.
    • Coordinates IDEA activities, trainings, and support for the California dietetic community along with the Executive Board
    • Supports all efforts to assess and monitor to ensure that inclusion, diversity, equity, and access are included in the activities and communication from CA Academy.
    • Collaboratively with CA Academy Board to develop new programs and practices that effectively increase diversity and access for all members to achieve inclusion, diversity, equity, and access in the field of Dietetics.

    Term of Office: Three-year term.

    Purpose:The Academy of Nutrition and Dietetics’ House of Delegates governs the profession by providing a forum for membership and professional issues and to establish and maintain professional standards of the membership. Issues affecting each member are discussed and acted upon. The House identifies and prioritizes trends and recommends policy and strategic direction for the Academy. Members of the Delegates Council represent membership to the Academy’s House of Delegates; they seek opinions on strategic and professional issues scheduled for deliberation.  Delegates provide a two-way communication channel between members and the Academy.  The Executive Director will serve as an ex-officio Delegate Council member.

    Composition, Terms of Office: The Delegates Council is composed of delegates elected by the membership.  The number of delegates is determined by the Academy-derived formula every three years.  Delegates are nominated from geographic areas and are elected by the entire membership on a rotating basis.  The Academy currently has allocated five delegates from California to participate in House functions on behalf of the total membership.  The term of office is three years; new delegates take office June 1.   Individuals may serve as a delegate no more than two consecutive terms and may be re-elected after a break in service.  In the case when a 2-term past delegate is appointed to complete a vacated term due to withdrawal or removal, that delegate may run and be elected to serve two consecutive terms of office.

    Reports to:  Chair of Delegates

    Meetings: Delegates meet as a council to discuss issues, plan testimony, develop surveys for members input, review input from members, etc.  Delegates meet face-to-face as agreed during other regularly scheduled meetings FNCE or the California Academy Annual Conference.  Conference calls and other communications are used, as needed.

    Duties and Responsibilities: Delegates are active in the national association and the state association, so they are governed by the by-laws of both.

    At the State Level: Each District is assigned a specific delegate to represent their interests.

    1. Communicate and clarify issues and actions of the Academy to members through district communications, council meetings, state meetings and through other means of communication.
      1. Attend at least two meetings for each district they represent per year to inform the district board and members in person about delegate issues, the Academy and the California Academy updates. (Reimbursement is provided for mileage to each district twice per year for each delegate if submitted to chair of delegates in a timely manner).
      2. Write at least two delegate articles each year with the latest HOD updates obtained from the HOD communications and website, including current strategic and professional issues and meeting outcomes, as well as any other Academy news.
        1. These articles will be emailed during your assigned months to all California delegates on our electronic mailing list and used by each delegate to personalize and distribute to their districts, ensuring regular communication by delegates to their district. This will provide a HOD update to each districts 10 months out of the year that can be inserted into newsletter, handouts and/or emailed to members.
        2. These articles will also be used to insert into the CA Academy e-news updates in months that articles are requested.
    • If a delegate cannot write their assigned article it is their responsibility to switch with another delegate prior to the month due and ensure it is still completed that month prior to any communication deadlines.
    1. Attend the California Academy Annual Conference each year (California Academy reimburses most travel, hotel accommodations and some per diem if within budget limits and submitted to the Chair of Delegates in a timely manner for this meeting.
    2. The delegates registration will be comped to the CA Academy Annual Conference and registration will be completed via staff. Attend California Academy meetings as per approval in annual budget.  Participate in quarterly delegate conference calls set up by Chair of Delegates.
    3. Submit annual report of activities accomplished for the year to Chair of Delegates each year.
    4. Encourage local interest in the Academy issues and active feedback on Academy issues.
    5. Assure review and alignment of state and district bylaws with Academy governance guidelines.
    6. Accept resolutions and/or input re: major issues from district/state members.
    7. Actively participate innational meetings of the House of Delegates and/or tele-conference to present state concerns and issues. Vote as an informed, responsible individual using new and/or clarifying information presented at House meetings as well as California Academy membership opinion.
      1. Attend the fall HOD meetings (fall travel to HOD meetings is paid for directly by the Academy by booking through the Academy). Fall HOD meeting hotel accommodations and a per diem is reimbursed by California Academy within budget limits and when submitted to Chair of Delegates in a timely manner.
      2. The delegate is responsible for their own FNCE® registration and most other meeting expenses.
      3. Participate in virtual HOD meetings during the year (requires no expense).
      4. If a delegate cannot attend a HOD meeting they must get a proxy that needs to be approved by the Chair of Delegates and then submitted to HOD prior to the meeting).
    8. Accept additional leadership responsibilities designated by the organization:
      1. Delegate representatives are assigned to each California Academy Council.
        1. Delegate representative to Public Policy Council must attend Public Policy Day in Sacramento (California Academy will reimburse registration if submitted to Chair of Delegates for prior approval).
        2. Delegate representative assigned to other councils must attend their council meeting at the California Academy Leadership Institute and conference calls throughout the year.
      2. Serves on the Strategic Planning and ad hoc task forces as assigned
      3. Works with the Membership council to identify district California Academy nominations for the Academy awards – announce the Academy awards and deadlines to districts and assist in nominations.
      4. Assists in identifying potential national Academy ballot candidates and moving a nomination forward (as applicable).

    At the National Level:

    1. Attend and actively participates in the House of Delegates meetings by:
      1. Making motions, discussing, and voting on issues and resolutions brought before the group
      2. Maintaining awareness of fiscal ramifications of House actions
      3. Identifying topics for future deliberations at House of Delegates meetings
      4. Accepting appointments to committees and completing assigned tasks
      5. Maintaining communication with HOD leadership and responding to requests from House committees.
      6. Promoting communication between the national and the California Academy. Informs House leadership of ideas or concerns related to functions of House or membership council.
      7. Reports back to state officers and members using state communication mechanisms.
    Nominating Committee

    Policy:  The Nominating Committee and Executive Director are all responsible for nomination and election process and work closely together to ensure that elections are held in an efficient, fair and timely manner. Identify and encourage qualified members to be nominated

    Affirmative Action California Academy should seek leaders from underrepresented groups

    Composition and Term of Office: The Nominating Committee is composed of five elected members. Three members are elected in odd years to serve a two-year term and two members are elected in even years to serve a two-year term.  The person receiving the most votes serves as chair in the following year.  Immediate Past President serves as an ex-officio member of the Nominating Committee

    Duties and Responsibilities:

    1. Nominating Committee:
      1. The Nominating Committee shall compile and finalize the slate of nominees to be voted on by the members.
      2. Post-election, the Committee notifies all candidates of results.
    2. Executive Board
      1. Develop ways to encourage Leadership (Candidate) development in a systematic way.
      2. Identify and personally contact at least 3 members who have the potential characteristics and basic qualification to serve in an elected office
    3. Executive Director The ED provides support to the nominating committee, including:
      1. Providing support to the Nominating Committee, and prepares the candidate information summary
      2. Manages the set up and monitoring of online voting.
      3. Relays voting results to the Nominating Committee.


    2023 Nominations are now open!

    Election Results – Voting February 1-15, 2023

    Nominations & Election Updates