Description: The President-Elect position is a three-year term that begins with serving as President-Elect for the first year, President the second year, and Immediate Past President the third year. All positions begin June 1^st. As President-Elect, your main role is to plan and co-chair the Annual Conference Planning Committee, alongside the Executive Director. As President, you will serve as the Chief Elected Officer of the CA Academy and Chair the Executive Board. Your primary responsibilities included but not limited to providing visionary guidance to CA Academy, supporting councils, committee, districts, and regions, and ensuring that services are being delivered to members using a diversity, inclusion, equity, and access lens. As Immediate-Past President, you will be the ex-officio advisor for the Nominating Committee and Awards Committee and oversee the Awards nominating process.

Qualifications: Candidates running for President-Elect must meet the following qualifications:

• Must have previously served in an elected position for the Academy, CA Academy, District, Dietetic Practice Group, Member Interest Group, or an appointed Region Chairperson.
• Must be able to dedicate 8-16 hours per month towards CA Academy related work.
• Must be able to dedicate time to travel, approximately 10-15 days.
• Must be able to attend and assist with the CA Academy Annual Conference (spring 2025).
• Must be able to assume some non-reimbursable expenses.
• Possess good organizational, communication, and facilitation skills.
• Experience with allied health organizations and an understanding of public policy is desirable.

Major Duties and Responsibilities:

President-Elect

1. Serves as a member of the Executive Board, the Human Resources Committee, and the Finance Committee.
2. Serves as Co-Chair of the Annual Conference Program Planning Committee. Including:
   • • Developing annual conference theme, agenda, and coordinating pre-conference workshops
     • Assisting with conference promotional and outreach activities (e.g., social media, newsletter)
     • Seeking sponsors that abide by the Sponsorship Prospectus
     • Organizing speaker Request for Proposals review process
     • Soliciting volunteers
     • Coordinating with speakers, moderators, and vendors
     • Assisting with obtaining continuing professional education units (CPEUs)
3. Performs functions of office in absence of the President.
4. Assumes responsibility for Alliances and other committees and task forces as assigned by the President.
5. Submits an annual end-of-the year report of President-Elect’s activities and accomplishments of assigned goals/objectives of the CA Academy Action Plan, as well as future recommendations, by June 15th to the President.

President

1. Plans and presides over all meetings of the California Academy and Executive Board; assumes general powers of supervision and active management.
2. Attends meetings as budgeted and required by the Academy. Represents the CA Academy at Food and Nutrition Conference and Expo™ (FNCE®)
3. Responsible for appointments for Strategic Planning and Bylaws, or as needed. Replaces persons unable to fulfill their responsibilities on any committee or board to which they have been appointed by the President, subject to approval of the Executive Board.
4. Serves as an ex-officio member of all councils and committees, including California Academy Foundation Board
5. Ensures that the Executive Board reviews conflict of interest policy yearly.
6. Supports all efforts to measure and monitor, inclusion, diversity, equity, and access, diverse, throughout CA Academy.
7. Collaboratively develops new programs and practices that effectively increase diversity, and provides support to various councils, districts, and members to achieve inclusion, diversity, equity, and access.
8. Supports the co-supervision of the California Academy Executive Director and chairs the Annual Performance Evaluation as chair of Human Resources Committee.
9. Writes an annual end-of-the year report of accomplishments of the CA Academy Executive Board and Councils, by June 15^th. The President will forward each council’s reports to the following years’ Executive Board.

Immediate Past President

1. Serves as a member of the Executive Board, Human Resources Committee, and the Finance Committee.
2. Serves as ex-officio Advisor to the Nominating Committee
3. Serves as ex-officio Advisor to the Awards Committee; oversees the award process and presents to the Executive Board.
4. Serves in an advisory role on the Annual Conference Program Planning committee.
5. Serves in an advisory role to the delegates in the Academy Awards packet preparation for California Academy members.
6. Performs special functions as requested by current President.
7. Coordinates District Presidents/President Elect Committee as directed by the President.
8. Maintains contact with past leaders of California Academy and districts.
9. Submits an annual end-of-year report of Immediate Past President’s activities, accomplishments and recommendations based on the assigned goals/objectives of the California Academy Action Plan, by June 15^th to the President.

Description: The Vice President of Communication serves a two-year term, overseeing the Communication Council and all communication initiatives within the California Academy. This role emphasizes promoting inclusion, diversity, equity, and access by developing programs and effectively sharing key information with the public and members.

Qualifications: Candidates running for VP Communication must meet the following qualifications:

• Must have previously served in an elected position for the Academy, CA Academy, District, Dietetic Practice Group, Member Interest Group, appointed Region Chairperson, or an elected officer for other nutrition/health-related organizations, or been an active participant on the CA Academy Communication Council for a minimum of (2) years. Must demonstrate “active” participation by submitting a recommendation letter from VP of Communication and other supporting documentation, such as council meeting minutes. 
• Shall dedicate 10-16 hours a month on CA Academy work. 
• Shall expect to assume some non-reimbursable expenses.
• Must have experience using graphic design softwares (e.g. Canva) 
• Must have experience using social media platforms (e.g. Instagram, Twitter, Facebook, Linkedln) 
• Shall update social media posts in a timely manner.  
• Shall have time to travel. Requires approximately 5-10 days travel and meetings.
• Will hold regular meetings with Communication Council.
• Must attend and assist with the CA Academy Annual Conference.

Major Duties and Responsibilities:

1. Oversee the Communication Council
2. Coordinate communications that support the California Academy’s mission.
3. Coordinate the generation and dissemination of nutrition information directed towards the CA public and CA health professionals.
4. Promote opportunities to enhance member skills in communication, management, and clinical nutrition.
5. Promote the Registered Dietitian Nutritionist as the recognized nutrition expert.
6. Work to maintain and retain members by the promotion of the national Academy and the California Academy membership benefits.
7. Inform association members of Council activities, resources, and programs.
8. Follow the California Academy Social Media Guidelines as outlined in the Social Media Policy in all social media, website, electronic, and printed communication.
9. Support initiatives and communication that is inclusive, diverse, equitable, and affords access.

Description: The Vice President of Education serves a two-year term, managing the Education Council and its activities. As a liaison, the VP connects the California Academy with its operating councils and educational institutions statewide, disseminating important information to directors of accredited programs.

Qualifications: Candidates running for VP Education  must meet the following qualifications:

• Must have previously served in an elected position for the Academy, CA Academy, District, Dietetic Practice Group, Member Interest Group, appointed Region Chairperson, or an elected officer for other nutrition/health-related organizations,  or been an active participant on the CA Academy Education Council for a minimum of (2) years. Must demonstrate “active” participation by submitting a recommendation letter from VP of Education and other supporting documentation, such as council meeting minutes. 
• Shall be a current or past faculty member in an accredited/approved dietetic education program.
• Shall dedicate 8-10 hours a month on CA Academy work. 
• Shall expect to assume some non-reimbursable expenses.
• Shall have time to travel. Requires approximately 5-10 days travel and meetings.
• Must hold regular meetings with Education Council.
• Must attend and assist with the CA Academy Annual Conference

Major Duties and Responsibilities:

1. Responsible for administration and operation of the Education Council and all education- related task forces.
2. Develops, implements, and completes action plans and initiatives identified/assigned through the strategic plan.
3. Responds to any emails pertaining to education programs, ACEND- or CDR-related questions.
4. Coordinates with support staff, the Academy President-Elect, and the Annual Meeting planning committee
5. Coordinates the student-interest speaker and Student Reception at the annual conference.
6. Coordinates Poster session for the Annual Conference 
7. Organizes and supports dietetic program student volunteers for annual meeting, including the training of student volunteers to host meeting rooms.
8. Supports all efforts to measure and monitor, inclusion, diversity, equity, and access throughout CA Academy and specifically all education activities

Description:

The District Liaison serves a two-year term and connects District Presidents with the Executive Board. This role includes training District leaders and Region Representatives on member engagement and recruitment strategies. The District Liaison also provides guidance on planning and promoting events to increase membership. The focus of this position is on improving leadership and community involvement.

Qualifications: Candidates running for District Liaison must meet the following qualifications:

• Must have previously served in an elected position for the Academy, CA Academy, District, Dietetic Practice Group, Member Interest Group, appointed Region Chairperson, or an elected officer for other nutrition/health-related organizations.
• Shall dedicate 8-12 hours a month on CA Academy work. 
• Shall expect to assume some non-reimbursable expenses.
• Shall have good organizational, communication, and facilitation skills.
• Shall have time to travel. Requires approximately 10-15 days travel and meetings.
• Must attend and assist with the CA Academy Annual Conference.

Major Duties and Responsibilities:

1. Will communicate regularly with District Presidents and Region Representatives Representatives on managing a district/region, including how to increase member engagement 
2. Will hold regular monthly meetings with District leaders and Region Representatives .
3. Trains and mentors District leaders and Region Representatives on how to engage, increase, and recruit new members and volunteers. 
4. Facilitates and leads an annual training for District leaders and Region Representatives in May or at the beginning of appointed leaders’ term on how to manage a district or region. Provides additional trainings as needed.
5. Assists District Presidents and Region Representatives in developing strategic plans and budgets.
6. Ensures Region Representatives submits annual budgets to Secretary-Treasuer. 
7. Ensures region committees have a written process for committee members to serve on the committee (e.g., participant agreement form) and develop term limits for Region Representatives.
8. Trains District Presidents and District Treasurers on filing taxes and maintaining non-profit status
9. Guides District Executive Boards on developing sustainability/transition plans. 
10. Encourages Districts and Regions to apply for CA Academy membership grants, Foundation scholarships, and other relevant revenue streams that support members.

Description: The Nominating Committee is responsible for ensuring that the CA Academy nomination and election process is equitable, efficient, and seeks to elect qualified members from underrepresented groups. Currently, there are 3 open positions on the Nominating Committee. In total, there are five elected members on the Committee – three members are elected in odd years and two members are elected in even years. The candidate who receives the most votes will be the Nominating Chair during their second term.

Qualifications:

• Experience with an Academy committee, council, district, region, MIGs, DPGs is preferred.
• Holding other elected offices at the local, state, or national level during the elected term is discouraged.
• Members currently serving on the nominating committee cannot run for any elected office.

Major Duties and Responsibilities:

1. Review and update the nomination application process to ensure that each open elected officer position description is aligned with the current CA Academy Policy and Procedures.
2. Review all nomination applications and verify that each candidate meets the minimum specified qualifications.
3. Collaborates with Executive Director to prepare candidates information summary.
4. Post-election, the Committee notifies all candidates of results.